Wedding Planner vs. Venue Coordinator – What’s the Difference?

wedding planner event coordinator difference, photographer akron ohio, loren jackson photography, cleveland wedding photography, inn at honey run wedding

It’s inquiry season and my email has been non-stop of newly engaged Brides emailing me about their wedding day.  I like to ask a couple of questions to get a feel for their wedding day and who they are as a person.  One of the questions I always ask is if the couple is working with a wedding planner.

It’s not uncommon for the inquiring Brides to tell me that the venue has a coordinator that they have worked closely with so there isn’t a need for a wedding planner.  I have had the pleasure of shooting over a 100 weddings and while I know how beneficial a planner can be for a Bride, I just can’t quite put it in words like Mycha Sprankle can.

Mycha from SM Events and Design has a true talent for event planning and keeping a Bride’s wedding day running smoothly.  I’ve had the pleasure to work with her directly for several weddings and each time the Brides comment on how Mycha has gone above and beyond to make their wedding day as stressfree and enjoyable.

Today Mycha is going to talk about the difference between hiring a wedding planner versus working with only the coordinator at the venue.  Brides you might be surprised by what you read!!

What’s the Difference between a
Wedding Planner and a Venue Coordinator?

Its time to cut the cake – you walk over to the table where your delectable cake sits in all its glory, next to it lies your families cherished cake knife. Is there a plate ready? Napkin? Who’s job is that? Let’s take it a step further: Who is cueing you and your wedding party down the aisle? Transporting flowers from one location to the next? Who is decorating your venue? Who is loading gifts and secure your card box?

Many couples assume venue coordinator also means wedding planner (or day of coordinator). Whats the difference or is there one? Maybe its because our titles sound similar that couples feel our jobs are too… that couldn’t be further from reality. Now don’t think for a second this is meant to demean the role of on-site venue coordinators. They are a valuable asset to the wedding planning process and I thoroughly enjoy working together with them and all of the assistance they provide.
But it’s not uncommon for a bride to feel shocked when she realizes the venue coordinator will likely not be there the day of her wedding, and IF they are – it’s only for a short time. When the venue coordinator tells you they can handle things on the day of your wedding, it’s true- they can and will do it flawlessly, but it’s only within a certain scope. Let’s break this down a bit further.

wedding planner event coordinator difference, photographer akron ohio, loren jackson photography, cleveland wedding photography, inn at honey run wedding

The Venue Coordinator:

Venue coordinators are employees of the venue. Their number one concern is just that – the

venue. Of course, they want you to have your dream wedding but when it comes down to it – Their responsibilities are those pertaining to your experience with the company they represent. They will be there showcasing the venue, consulting your food and beverage choices, table layout, catering needs, arranging tastings and processing the final invoice. On the wedding day, their focus is making sure the venue set up is accurate according to your contract: as in the layout of the room – NOT YOUR DECORATIONS. A venue coordinator will not travel to your ceremony site if it’s at a separate location and they do not coordinate your rehearsal or contact any of your vendors. Likewise, the venue coordinator in no way is designing your wedding, nor will they be there to answer questions pertaining to it. And remember: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day.

Wedding Planner (or Day of Coordinator) :

A professional Wedding Planner is your personal consultant, with a wide stemmed
focus on every detail in the creation, design, and execution of your wedding.From the initial planning stages to wedding day preparation, your wedding planner is aware of and there for every decision. We are the point of contact between the venue and each of your vendors. If issues arise they contact the wedding planner to put out the fire. Come wedding day, we over-see time management: ceremony, processional, recessional, cocktail hour transition, grand entrance, speeches, dancing, and all the way to send off. We are there to prompt the band, DJ, and vendors, troubleshoot and ensure quality control of set up, including personalized details and decor. In addition, a wedding planner will prepare valuable tools for you, such as reviewing vendor contracts, floor plans, decorations, and more – we do it all. Many times we will take over the reins up to one month out, allowing you to be fully focused on being a bride, enjoying a stressless last few weeks together.

Often times known as “Day of Wedding Coordinators” While we may come in closer to event day, we work exclusively for you! We keep ourselves accessible to you during your planning process and for your vendors during your wedding day.

The Inn at Honey Run Wedding, loren jackson photography, amish country, destination wedding, photographer akron ohio, Cleveland Wedding Photographer

The Nitty Gritty

The main difference is this: A venue coordinator works for the needs and best interest of the venue and the venue only. A wedding planner works for you with your best interest at the forefront.  Ensuring every detail of your day is flawless and orchestrated exactly as you’ve planned. It’s important that couples understand what they are getting into, avoiding hardship, frustration, and disappointment come crunch time.

Ready to get in contact with Mycha and discuss hiring her?  Be sure to reach out to her before your date is booked!

SM Events and Design – Website | Facebook | Instagram

Looking for more helpful wedding planning advice?  Click here!

If you found this post helpful, be sure to pin the photo below to your Pinterest wedding board

inn at honey run wedding photographed by loren jackson photography


Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

All day  coverage

The Blog

How much time do you need for photos on your wedding day?  Is it 8 hours?  Or All day?

Read the post

Why do a First Look?

A stress-free day starts with calming those butterflies.  There's no better way than having a first look!


Wedding Day Timelines

Giving your day organization and structure is key to having an enjoyable day!


engagement session tips

Your engagement session is a test run for beautiful wedding photos!  Let's make the most of this time!


FREE GUIDE: 5 tips for a

Stress-Free Wedding Day Timeline

A lot of moving pieces go into planning a wedding day timeline and we know it's easy to feel like a hot mess! Grab my free guide to a stress-free wedding day!


How do you get from the easiest YES to celebrating with your friends and family?  Grab my free guide to keep you on track with #allthethings

Wedding Planning
Timeline + Checklist

Grab Your Guide

A lot of moving pieces go into planning a wedding day timeline and we know it can be overwhelming! Grab our free guide to plan the perfect timeline for your day. 

paste your mailing list code here